Question 1

How much does an average wedding in Umbria cost?

Accepted Answer

The average cost of a wedding in Umbria ranges between 30,000 and 40,000 euros, depending on the number of guests, the venue and the level of services. A farmhouse has very different costs compared to a historic castle.

Question 2

How do we build the budget together?

Accepted Answer

We start from the number of guests and the type of venue, then we work item by item: catering, photo/video, decorations. We help you build a realistic budget and stick to it throughout the entire journey.

Question 3

Can I organize a beautiful wedding with a limited budget?

Accepted Answer

Absolutely yes. With good planning and the right suppliers, it is possible to create a memorable wedding even with a limited budget. The secret is to make conscious choices about priorities.

Question 4

How much does a wedding planner cost on the market?

Accepted Answer

Market prices for a full wedding planner start from around 2,500-3,000 euros and can reach 6,000 euros or more. Green Heart Weddings offers full organisation starting from 999 euros.

Question 5

Is the wedding planner cost separate from the suppliers?

Accepted Answer

Yes, our fee is a separate item from the suppliers' costs. Think of us as an investment that helps you manage all other costs efficiently, avoiding expensive mistakes.

Question 6

How far in advance should we start planning?

Accepted Answer

The ideal is to start about 12 months in advance. The most requested venues and photographers book up well in advance, especially for the peak months from May to October.

Question 7

Can a wedding be organised in less than 6 months?

Accepted Answer

Yes, it is possible. With the right support and a bit of flexibility in choices, everything can be organised in tighter timeframes. Our team is also used to situations with little notice.

Question 8

How does the wedding day timeline work?

Accepted Answer

We prepare a detailed timeline with all the timings, from make-up to cake, and share it with all suppliers. This ensures that everything runs smoothly even without the couple having to manage anything.

Question 9

How many meetings are held during the journey?

Accepted Answer

It depends on the package chosen. Generally we start with an introductory meeting, then planning sessions for each area. We operate both in person and remotely, perfect also for couples living outside Umbria.

Question 10

What happens if we change our mind about something already confirmed?

Accepted Answer

We always look for flexible solutions. Some bookings include penalties for late changes, which is why we invite you to communicate any doubts as soon as possible, so we can find alternatives in time.

Question 11

What are the most beautiful venues in Umbria?

Accepted Answer

Umbria offers an extraordinary variety: medieval castles, hilltop villas, farmhouses among olive trees, historic villages and abbeys. The most requested areas are around Perugia, Assisi, Spello, Spoleto and Orvieto.

Question 12

How much does it cost to rent a venue for a wedding?

Accepted Answer

The ranges vary greatly. A farmhouse often does not charge a room rental fee but requires a minimum number of guests. A dedicated villa can cost from 2,000 to 5,000 euros. A castle or historic residence can exceed 6,000 euros.

Question 13

Can civil ceremonies be held outdoors in Umbria?

Accepted Answer

Yes, several Umbrian municipalities allow outdoor civil ceremonies, in villa gardens or historic villages. Each municipality has its own rules, and we guide you through the necessary bureaucracy.

Question 14

Can we celebrate the ceremony and the reception in different places?

Accepted Answer

Certainly, it is the most common situation: ceremony in church and reception in a separate venue. We manage the logistics of guest transfers to make everything smooth and pleasant.

Question 15

How do you choose the right venue for us?

Accepted Answer

We start from the number of guests, budget and wedding style. Then we consider the season, availability of accommodation for guests and accessibility. We guide you through a tailor-made selection process.

Question 16

How do you choose the suppliers you work with?

Accepted Answer

We work with a network of professionals selected over time, with consolidated relationships of trust. We evaluate them for quality, reliability and consistency with our standard. We always propose several options based on your style and budget.

Question 17

Can we choose suppliers we already have in mind?

Accepted Answer

Absolutely. If you already have a trusted photographer or florist, we can integrate them into the project. Our job is to coordinate everything, regardless of who chose the individual supplier.

Question 18

How much does a photographer for a wedding in Umbria cost?

Accepted Answer

A professional photographer generally costs between 1,500 and 3,500 euros, depending on experience and services included such as albums, hours of coverage and a possible second photographer.

Question 19

Is it worth having a videomaker as well as a photographer?

Accepted Answer

Many couples appreciate it greatly afterwards. Video returns emotions and atmospheres that photos cannot capture in the same way. We coordinate them together for harmonious and unobtrusive coverage.

Question 20

How does catering management work?

Accepted Answer

We provide a selection of specialised caterers to choose from. We take care of the details of menus and table setting. The cost per person varies from approximately 90 to 180 euros depending on the level of service required.

Question 21

Will you be present on the wedding day?

Accepted Answer

We coordinate the suppliers in advance to eliminate any possible unforeseen events, so our packages do not include on-site presence on the wedding day. This service can be requested at any time and we will be happy to add it.

Question 22

How do you handle unforeseen events on the wedding day?

Accepted Answer

Experience and preparation are our main resource. We always have a plan B for the most common situations: rain, delays, technical unforeseen events. Our presence allows us to manage every problem without the couple being involved.

Question 23

Who coordinates the suppliers during the day?

Accepted Answer

Our wedding planner is the single point of reference for all suppliers. We distribute the timeline to all professionals involved and remain operational for the entire duration of the event.

Question 24

How do you handle guests coming from far away?

Accepted Answer

We take care of the reception of guests from outside the region or from abroad: from the preventive communication of transfers, to the management of transfers, to advice and bookings on where to stay nearby.

Question 25

How long does a wedding usually last?

Accepted Answer

A typical wedding lasts from 8 to 12 hours, from the ceremony to the end of the reception. The timeline depends on the venue, the number of guests and the moments you want to include, such as aperitif, dinner, dancing and cake.

Question 26

Where do you operate?

Accepted Answer

We are based in Umbria and operate mainly in the area of Perugia, Assisi, Spello, Spoleto, Gubbio and Orvieto. We can also follow weddings in other neighbouring regions upon request.

Question 27

What does Green Heart mean?

Accepted Answer

The name reflects our sensitivity towards the Umbrian territory and the environment. We propose solutions that respect the territory: local suppliers, seasonal flowers and eco-sustainable materials when possible.

Question 28

How does the collaboration with you begin?

Accepted Answer

With a first introductory meeting, free and without obligation. We listen to your story, understand what you dream of and present how we could work together. From there, we build your tailor-made journey.

Question 29

Do you also work with foreign couples?

Accepted Answer

Yes, we often organise weddings with couples from abroad who choose Umbria as their destination. We speak English and manage all the communication and necessary bureaucracy.

Question 30

What sets us apart from other wedding planners?

Accepted Answer

The combination of affordable prices, quality of suppliers and personalised approach. We don't work with rigid packages but build every wedding around your story, with a network of territory professionals selected over time.

Frequently asked questions

Budget and costs

Planning and timelines

Venue and ceremony

Suppliers and services

The wedding day

Green Heart Weddings